Q: Our organization is not the lead applicant, but we are partnering with one. Does the lead applicant fill out and submit the LOI, do we, or do we both?
A: Only the lead applicant needs to fill out and submit the LOI. However, the lead applicant should list all partnering organizations.
Q: I was not able to attend Proposer's Day; however, I was contacted by a firm that saw our information and I am looking forward to meeting with them. Are we still eligible to participate in the grant application process via WHIN's Regional Cultivation Fund?
A: You can certainly proceed with a Letter of Intent (LOI) due Friday, 11 October 2019, even though you were not able to attend Proposer's Day. Proposer's Day is a networking opportunity for those who are interested in applying, but the application actually begins with completing the LOI by following this link: https://purdue.ca1.qualtrics.com/jfe/form/SV_bvjQlqmhNbT2ZJH
Q: While there is no match for the planning grants, it has been understood in different ways as far as the matching funds for the impact grants. Of the examples below, which is correct? Example 1 $75,000 minimum on matching funds. ($25,000 Cash - 10%) + ($50,000 In Kind) $175,000 check written to 501c as the fiscal agent. Example 2 $75,000 minimum on matching funds. ($25,000 Cash - 10%) + ($50,000 In Kind) $250,000 check written to 501c as the fiscal agent.
A: Example 2 is the correct answer. In the case of Example 2, you're asking WHIN for $250,000, so you have to come up with 30% of the award amount ($75,000), which makes the total project cost $325,000. The matching funds go back into funding the project.
Q: It is my understanding that to qualify for one on these grants, the lead organization has to be 501.c3 (or c4 or c6) and cannot be Purdue or Ivy Tech. Is this correct?
A: Your understanding is correct. Neither Purdue nor Ivy Tech (although they are both technically 501c3 organizations) can apply without a community partner as the lead applicant. Our goal for the Regional Cultivation Fund is to prioritize applications from community organizations within the 10 counties in order to catalyze region-building. However, applications can be in partnership with either Purdue or Ivy Tech, if community organizations choose to collaborate with them.
Q: I am planning ahead in case we would be invited to apply for a planning grant. At Proposer's Day, you mentioned board minutes from the group that would be serving as fiscal agent. What type of language would you need in the board minutes?
A: The minutes need to state that your board is giving approval for your organization to apply for a WHIN Regional Cultivation Fund planning or impact grant. The language should be in the form of a motion—with a vote taken. You could attach the secretary's entire minutes document—and just highlight the pertinent paragraph. The minutes will need to be signed by your board's president.
Q: I was wondering if I could see a PDF version of the full application. I know we aren't at that stage yet, but I need to be able to plan for the board minutes, letters of support, and other attachments to complete our application.
A: The PDF version of the full application will be available online at www.WHIN.org/resources when the invitations to apply are sent out. But, in short, the application will ask for:
Q: Is there a schedule of release of funds over time (1-2 years) or one lump sum?
A: Upon award of a planning grant and/or announcement of impact grant finalists, the terms of the grants agreement will be determined to meet individual project/program needs. However, the preference is to release the funds incrementally to increase accountability.